Person-hours
One hour with five attendees consumes five person-hours even though the calendar only shows one block.
Date and time
Meeting cost calculator
Estimate cost, person-hours, recurrence, and potential savings with different roles and rates.
Publicidad
What to review
Cost per meeting explains one occurrence; recurring cost shows the habit.
Recurrence
A weekly meeting may look small until you see its monthly and annual cost.
Direct savings
Reducing minutes or attendees usually has a clearer effect than discussing the total cost afterward.
An estimate for better decisions
The calculation uses the rates entered by the user and does not try to infer salaries, benefits, taxes, or indirect costs.
If you do not add hourly costs, the result prioritizes person-hours to show the team's total time investment.
Frequently asked questions
How do I calculate the cost of a meeting?
Multiply the total meeting duration by the number of people and their hourly cost. If roles have different rates, calculate each role separately and add the results.
What are person-hours?
Person-hours measure the total time invested by everyone. A one-hour meeting with five people equals five person-hours.
How is meeting cost per minute calculated?
Divide total cost by the minutes included in the calculation. Preparation and follow-up minutes are included when entered.
Does the calculator include preparation and follow-up?
Yes. You can add optional preparation and follow-up minutes to estimate the full time consumed by the meeting.
Does the calculator include indirect costs?
No. The estimate only uses entered time and hourly costs. It excludes office rent, tools, taxes, benefits, and other opportunity costs.
How can I reduce the cost of a recurring meeting?
The calculator shows potential savings from shortening the meeting, removing one person from the highest-cost role, or eliminating one occurrence.