Contingency hours
Turns risk into visible time for revisions, coordination and small changes.
Finance
Freelance project pricing calculator
Turn hours, expenses and risk into a clear quote, or check whether a fixed price truly works.
From estimate to quote
What do you want to review?
Quote scenarios
Compare how price changes when more or less project time is reserved.
Milestone payments
Payment plan
The amounts add up to the total presented to the client, including any added tax.
Ready to adapt
Quote summary
Publicidad
How to interpret your quote
A good price does more than cover hours: it makes risk visible and leaves room to operate.
Margin is not markup
Margin shows what share of price remains after work, expenses and fees.
Fixed price with limits
Reviewing funded hours and effective rate helps detect quotes that are too tight.
Before sending the quote
Define deliverables, included revisions, and what constitutes a scope change. Contingency reduces risk but does not replace clear agreements.
Separate added tax from available revenue. Also confirm when direct expenses are paid and what happens if the project is paused.
Frequently asked questions
How do I calculate what to charge for a freelance project?
Estimate hours for each phase, assign a sustainable rate, add direct expenses and reserve time for contingencies. Then include fees and a business margin before tax.
What contingency percentage should I use?
It depends on how well defined the scope is. Contingency reserves hours for coordination, revisions and small changes; compare it with base and conservative scenarios.
What is the difference between margin and markup?
Margin measures what percentage of price remains after costs and fees. Markup simply adds a percentage to cost and does not guarantee the same margin.
How do I know whether a fixed price works for me?
Review its effective rate, achieved margin and how many hours it can fund before falling below the modeled value of your time.
Should I charge a deposit?
A deposit helps fund the start and reduces collection risk. The right percentage depends on the project, client and upfront expenses.
Are taxes part of my effective rate?
Not in this calculator. Added tax is shown separately and is not treated as available revenue for work, expenses or margin.
Which expenses should I include in a quote?
Include only expenses required for the project, such as licenses, materials, travel, contractors or hired services.